privacy policy.

effective date: Version 1.0, November 1, 2021.

Bloomaze takes data privacy seriously. This privacy policy explains who we are, how we collect, share and use Personal Information, and how you can exercise your privacy rights.

This Website Privacy Notice is provided by Bloomaze, a marketing innovation company headquartered in Northbrook, Illinois, USA, on behalf of its business units (products, solutions and platforms) including Incentivaze, Fileawaze and Activaze. It is intended to inform you about our privacy practices via the organization’s websites, as well as the choices you can make about the way companies in our corporate group collect and use information gathered through the websites.

who we are

Bloomaze is a marketing innovation accelerator focused on simplifying the complex and inefficient world of marketing. Bloomaze has developed a collection of innovation marketing products to deliver amazing results for the worlds best brands and agencies.

Bloomaze serves clients across the globe.

Privacy and data protection is a foundational aspect of our business. We have implemented a global privacy and data protection framework to address the wide variety of privacy, data protection, and security requirements that apply to our organization and to the individuals whose data we collect. The laws and requirements that we uphold include international, regional, and local privacy and data protection requirements as well as the cross-border requirements that apply to transfers of personal data from one country or region to another.

application of this privacy notice

This Website Privacy Notice applies to websites and domains owned or operated by Bloomaze, except where we notify website users that a privacy policy or statement specific to a particular website, program, or service supersedes this Website Privacy Notice.

information that is collected

We collect relevant personal information for certain uses of our websites, including the following:

  • Answer a question that you submit to us

  • Provide you with information about our products, solutions, platforms

  • Sign up for a program, newsletter or sweepstakes offered through our website

  • Apply for a job with us

  • Manage our relationship with you

  • Connect with us through social media or a blog

  • Participate in a survey through our website

  • Products, solutions or services that you purchase

The personal information we request through our website is limited to that which is relevant for the type of service you are seeking from us. Depending on your request, the data elements we may require include the following:

  • Name

  • Email address

  • Postal address

  • Username or password

  • Telephone number

  • Job application information (in relation to applying for employment with us)

  • Any additional information you provide directly to us through our websites or allow a third-party service (such as a social media site or blog) to provide to us

For certain uses of our websites, we may also collect information that does not identify the website user or anyone else. For example, we may collect anonymous information about how many individuals visit our sites as well as which sections of our websites receive the most traffic or interest. This helps ensure the content of our websites is aligned with the interest of our website users and that your website sessions are valuable and informative.

use of personal information gathered online

We use your personal information within our company to do the following:

  • Respond to questions

  • Provide you with products, solutions, platforms that you have requested

  • Communicate with you about our productions, solutions, platforms or support

  • Customize your interactive experience and/or manage/improve our websites, products, and services

  • Register you to receive emails or other information or materials (with your consent)

  • Register you for a promotion (with your consent)

  • Evaluate how our products, solutions, platforms, services and sites are accessed and used

  • Manage our relationships with our site users

  • Enforce our Terms of Use, Code of Conduct, or other legal rights or practices

  • Prevent and detect security threats, fraud, or other malicious activity

  • Other legitimate business purposes [as necessary for the provision of our services]

If you choose to subscribe to any of our marketing programs, you always have the opportunity to unsubscribe from further email marketing messages from us.

sharing the information we collect

We may share the information we collect with the following types of entities, including those that may be located outside your country of residence:

Within our Company. We may transfer some of the other types of personal information collected through this website to other business units within Bloomaze. This may occur, for example, if you ask a question about products or services, apply for a job, or sign up for one of our newsletters or surveys.


By accessing our websites, registering for an account or service, or otherwise providing us with your personal information, you consent to this transfer of your personal information within our company group.

  • Service Providers and Suppliers. We coordinate with service providers and suppliers to manage or support a number of our business operations and services. For example, some service providers may be involved in ensuring that our websites are up to date and customer focused. These providers and suppliers may be located outside of your country of residence. If we share information with them, these parties shall use the information solely in conjunction with the specific services they provide for us and are required to safeguard your data in a manner that is at least as protective as that provided by our company. They are also required to comply with the privacy and data protection laws and requirements that apply to the data you’ve provided, including any cross-border data transfer obligations.

  • For Legal Purposes. We may disclose information to third parties for legal or compliance purposes, such as to protect the security of the website or to help detect fraud.

  • For Corporate Transactions. There may occasionally be business reasons that prompt our company to reorganize its businesses in some countries. Corporate restructuring situations may involve the disclosure of personal information to prospective or actual purchasers of entities within our business. It is our practice to seek appropriate protection for information in the event that we engage in any corporate restructuring activities requiring the disclosure or transfer of any personal information that we hold. The recipients may only use the data for the purposes described in this Privacy Notice, and not for separate purposes.

  • Otherwise with Your Consent. In addition to the sharing described in this Privacy Notice, we may share information about you with third parties if you provide consent to such sharing.

Except as described in this Website Privacy Notice, we will not share the personal information you provide to us with non-affiliated companies or business partners without your permission, unless to: (i) respond to duly authorized information requests of police and governmental authorities; (ii) comply with any law, regulation, subpoena, or court order; (iii) investigate and help prevent security threats, fraud, or other malicious activity; (iv) enforce/protect the rights and properties of Bloomaze or companies within our corporate group; or (v) protect the rights or personal safety of our company, our employees, or third parties assisting us when allowed and in line with the requirements of applicable law.

cookie placement

Like most websites, our websites use a standard technology called "cookies" to collect information about how our site is used. Cookies are designed to help websites determine that a particular user had previously visited the site and remember and save any preferences that may have been set. We may use cookies to keep track of information about your current web browsing session, which will be discarded as soon as you log out or close your web browser. This information also allows us to monitor the purpose and usage of our websites. We may also make use of “persistent or memory based” cookies, which remain on your computer’s hard drive until you delete them. A persistent cookie enables a website to remember you on subsequent visits, speeding up or enhancing your experience of services or functions offered. For example, a website may offer its contents in different languages, enable interest-based advertising and collect information about your web browsing history. As explained further in our Cookies Notice, you have the ability to modify your browser to either accept all cookies, notify you when a cookie is sent, or reject all cookies. If you choose to reject all cookies, it may not be possible to utilize all of the services on this website.

transfer of information out of your country

As described in this Website Privacy Notice and in accordance with applicable legal requirements, we may collect, transfer, store, and process your information outside your country of residence. The privacy and data protection laws differ from country to country, and those that apply in the countries where your data is processed or stored may accordingly not be as comprehensive as those in your home country. We have put in place adequate safeguards to ensure the appropriate level of data protection when your information is transferred out of your country.

keeping your information secure

We have adopted physical, technical, and administrative procedures and measures that are designed to prevent unauthorized access or disclosure, maintain data accuracy, and ensure appropriate use of the information that you provide to us. We retain personal data only as required or permitted by law and while it has a legitimate business purpose. The personal information you provide to us is stored on computer systems located in controlled facilities with limited access. When we transmit confidential information over the internet, we protect it through the use of encryption and other safeguards. However, no method of transmission over the internet or method of electronic security is 100% secure. Therefore, while we strive to protect your information, we cannot guarantee its absolute security. We encourage our customers and partners to retain copies of all uploaded information on their own systems.

links to other websites

Our website may contain links to other websites that are not owned or operated by us. If you access those links, you will leave the Bloomaze site. We do not control third-party sites or their privacy practices, which may differ from our practices. We do not endorse or make any representations about third-party sites. The personal data you choose to provide to or that is collected by these third parties is not covered by our Privacy Notice. We therefore recommend that you review the privacy policy of any site you visit before allowing the collection and use of your personal information by the site.

social media use and postings

You may also choose to interact with Bloomaze or one of the companies in our corporate group on various social media sites. Your use of these features may result in the collection or sharing of information about you, depending on the feature. We encourage you to review the privacy policies and settings on the social media sites with which you interact to make sure you understand the information that may be collected, used, and shared by those sites.

If you post, comment, or share personal information, including photographs on any public forum, social network, blog, or other public communication platform, please be aware that any information you submit can be read, viewed, collected, or used by other users of those sites, or used for purposes that neither you nor BLoomaze have control over. We are not responsible for the personal information you choose to provide in these forums.

children's privacy

We do not knowingly collect information from children under the age of 13 through this or other Bloomaze-operated websites for other purposes or for any marketing-related purposes. We do not target our websites to children.

 

individual rights

Bloomaze and its business units have implemented processes and policies to help us ensure that the data we maintain is accurate and up to date. Consistent with applicable laws, we also provide individuals with reasonable access to personal information that they provided to us and the reasonable ability to review and correct it or ask for anonymization, blockage, or deletion, as applicable.

To protect your privacy and security, we take reasonable steps to verify your identity before granting access to your data. To view and change the personal information that you directly provided to us, you may contact us through the information provided in this Privacy Notice or by using the Contact Us link on this website. We will respond to access requests within 30 days and require individuals making such requests to authenticate themselves before any personal information is disclosed.

changes to this privacy notice

We may update this Privacy Notice in accordance with new requirements, risks, or changes to our data collection and handling practices. If so, we will post the revised statement here, with an updated revision date. If we make significant changes to our Website Privacy Notice that materially alter our privacy practices, we may also notify you by other means, such as posting a notice on our corporate website and/or social media pages.

 your consent to the terms of this privacy notice

By using this website, you provide your consent to the terms of this Privacy Notice and the legal conditions to use this website. If you do not agree with these statements and conditions, please do not use this website or submit any information.

how to contact us for questions or concerns

We value your opinions about us and our products, services, and practices. If you have comments or questions about our Website Privacy Notice, or any concerns or a complaint regarding our collection and use of your data or a possible breach of your privacy, please email us addressed to the attention of the Privacy Officer at privacy.policy@bloomaze.com or write to us at Bloomaze, Attn: Privacy Officer, 650 Dundee Road, Northbrook, IL 60062.

We treat your comments and any concerns confidentially. Our representative will contact you within a reasonable time after receipt of your inquiry to address your concerns and outline options regarding how they may be resolved. We will aim to ensure that concerns are resolved in a timely and appropriate manner. If you believe that your concern was not adequately addressed, you also have the right to contact the relevant privacy and data protection oversight authority in relation to your concern.

additional information for california consumers (residents)

This section applies to California consumers (California residents) and explains your rights under the California Consumer Privacy Act (CCPA). These provisions supplement the other sections of the privacy policy.

We do not sell personal information about California residents

During the past 12 months we may have engaged in delivering online advertising that was tailored to your interests, which might be deemed to be a sale of data under the California Consumer Privacy Act, but we did not disclose data that would identify you by name, address or phone number.

Access to Specific Information and Data Portability Rights

You have the right to request that Bloomaze will disclose certain information to you about our collection and use of your personal information over the past 12 months. Once we receive your request and confirm your identity, we will disclose to you the information requested, including:

  • The categories of personal information we collected about you

  • The categories of sources of the personal information we collected about you

  • Our business purpose for collecting that personal information

  • The categories of third parties with whom we share that personal information

  • The specific pieces of personal information we collected

  • Information about any sales of your personal information

In addition, upon request we will provide you with a copy of all of your personal information (data portability).

Deletion Request Rights

You have the right to request that Bloomaze delete any of your personal information we collected from you and retained, subject to certain exceptions. Once we receive your request and confirm your identity, we will delete your personal information from our records, unless an exception applies. If an exception applies, you will be notified that the data will not be deleted, along with specific information about the basis for the exception. 

Exercising Access, Data Portability, and Deletion Rights

To exercise the access, data portability, and deletion rights described above, please submit a request to us by either:

Writing us at Bloomaze, Attn: Privacy Officer, 650 Dundee Road, Suite 250, Northbrook, IL 60062 or emailing us at privacy.policy@bloomaze.com, Attn: Privacy Officer.

Only you, or a person registered with the California Secretary of State whom you authorize to act on your behalf, may make a request related to your personal information. You may also make a request on behalf of your minor child.

You may only make a request for access or data portability twice within a 12-month period. Your request must:

  • Provide sufficient information that allows us to reasonably verify you are either the person about whom we collected personal information or an authorized representative

  • Describe your request with sufficient detail to allow us to properly understand, evaluate, and respond to it

  • Provide a means to contact you

We will only use personal information provided in a CCPA request to verify the requestor’s identity or authority to make the request.

Contact Information

If you have any questions or comments about this Notice, the ways in which Bloomaze collects and uses your information described above, or your choices and rights regarding such use, or if you wish to exercise your rights under California law, please do not hesitate to contact us by either:

Writing us at Bloomaze, Attn: Privacy Officer, 650 Dundee Road, Suite 250, Northbrook, IL 60062 or emailing us at privacy.policy@bloomaze.com, Attn: Privacy Officer.

This Website Privacy Notice was updated as of November 1, 2021

Copyright 2021. All rights reserved.